Benefit Groups - Setting Up N-Year/N-Month Benefits for My Employees

N-Year Benefits Implementation_________________________________________________________
HR can now configure benefits to be renewed every N years, based on a user-defined start date. This setup is ideal for longer-term benefit cycles.

 How to Set Up:

1. Select “Every N years” as the Renewal Period.
2. Use the Base Year Renewal calendar picker to select the exact start date for the cycle.
   Example for refined implementation:
   Renewal cycle: Every 3 years
   Base year date: 15 Jan 2020
   Renewals will happen on: 15 Jan 2023, 15 Jan 2026, and so on.

💡Update: Previously, regardless of the date selected, the system defaulted renewal to the 1st of the selected month. Now, renewal will follow the exact date you pick — e.g., 15 Jan 2020 will renew on 15 Jan 2023, 15 Jan 2026, etc.

N-Month Benefits Implementation______________________________________________________
We now support benefit renewals every N months, giving the HR more flexibility for shorter employment terms like contract workers.

How to Set Up:

1. Select “Every N months” as the Renewal Period.
2. Enter the number of months (1–12).
3. Choose one of the Renewal Options:
   Default (Company financial month): Renewal is anchored to the company’s financial year setup.
   Employee Join Date: Benefit renews based on the anniversary of the employee’s start date.
   Indicative Date: User-specified custom date used as the starting point for the N-month cycle.
   Example:
   Period: Every 2 months
   Option: Based on employee join date
   - If employee joined on 1st Feb, benefit renews every 2 months from 1st Feb (i.e., Apr, Jun, Aug...).
   - This is especially useful for industries such as BPO, Retail, F&B, and others that commonly engage employees on a contract or rotational basis or project basis.

Reports Impact____________________________________________________________________________

Annual Utilisation Report

1. For N-year setups: Displays benefit usage available for the selected calendar year only.
2. E.g., if the benefit is from Jan 2020 to Dec 2021 (2 years), viewing 2021 will show the available balance for just 2021 (i.e., half of the total limit).
3. For N-month setups: Displays pro-rated availability based on the cycle and selected renewal anchor (e.g., join date).

Employee Ticket Report

1. Only includes tickets received during the selected year.
2. This applies regardless of whether benefits are N-year or N-month-based.